CONTRACTING AND PROCUREMENT MANAGER

The Contracting and Procurement Manager drives the organization’s procurement strategy, vendor management, and regulatory compliance. This position focuses on policy development, vendor onboarding, contract negotiations, and performance assessments, ensuring cost-effective and quality service. Through regular audits, process optimizations, and data-driven insights, the manager supports operational excellence while fostering strong vendor relationships and meeting organizational goals.

Travel Oregon

Portland, OR | Hybrid Remote

Reports to: Director of Operations

Department: Administration

Posting Opens: 11/01/24

Posting Closes: Apply Immediately! This position will close once sufficient qualified applicants have been received.

Projected Interview Timeline: 2^nd Week in December  

Anticipated Start Date: 2^nd Week in January

Salary range: $87,150- $122,050 This position is Exempt and ineligible for overtime. 

ABOUT TRAVEL OREGON

Travel Oregon is dedicated to inspiring travel that uplifts communities and preserves the unique culture and natural beauty of Oregon. Founded in 1995 and now a semi-independent state agency, Travel Oregon promotes tourism that balances economic opportunity with respect for Oregon’s ecosystems and diverse cultures. Through partnerships, marketing, research, and community engagements, the organization supports sustainable tourism. Guided by a commitment to equity, stewardship, and prosperity, the team fosters a welcoming, collaborative environment to drive tourism initiatives that benefit all Oregonians. Our industry website contains a wealth of information and you can read Travel Oregon’s 10-Year Strategic Vision here.

ESSENTIAL FUNCTIONS / MAJOR DUTIES

• Procurement Program Development & Strategy: Develop and coordinate procurement and contracting strategies in collaboration with the Department of Justice to establish policies, procedures, and contract templates that streamline workflows and ensure compliance. Implement vendor planning, purchasing, and risk management best practices, aligning vendor management strategies with organizational goals to drive cost efficiencies and innovation through partnerships.
• Vendor Selection, Onboarding, and Performance Management: Lead vendor selection, onboarding, and relationship management, ensuring alignment with legal, regulatory, and organizational standards. Evaluate vendor capabilities, conduct performance reviews, including Quarterly Business Reviews (QBRs), and track key performance indicators (KPIs) to ensure accountability and adherence to contractual obligations. Serve as the primary contact for vendors, fostering productive relationships and identifying opportunities for growth and cost savings.
• Contract Management and Negotiation: Lead contract negotiations to secure favorable terms and conditions, focusing on cost-effectiveness and quality. Draft, review, and manage contracts to ensure compliance with state regulations and organizational standards, identifying and addressing any contractual risks or liabilities. Develop procurement forecasting, manage Requests for Proposals (RFPs), Requests for Qualifications (RFQs) documents, and Requests for Information (RFIs), and provide agency-wide support on purchasing and contracting processes.
• Reporting and Compliance: Generate and present reports on vendor performance, contractual compliance, and procurement activities for key stakeholders, using data insights to support decision-making and continuous improvement. Monitor procurement procedure adherence, assess risks, conduct audits, and implement strategies for compliance and efficiency through automation, reporting, and approval workflows.

MINIMUM QUALIFICATIONS

• A bachelor’s degree in business, operations, administration, or other relevant field OR any combination of education/coursework/training and work experience necessary to meet position requirements. 

• Minimum 3 years of experience applying contracting and procurement principles and best practices in a business setting, including developing and administering contracts and agreements, managing solicitation processes, and developing and implementing contracting and procurement policies and procedures.   

• Ability to effectively communicate and present technical information to diverse internal and external audiences, manage difficult vendor discussions, uncover partnership opportunities and develop proactive solutions. 
• High level of proficiency in using desktop tools for communications and analysis including Microsoft SharePoint, PowerPoint, Word, Excel, and Visio. 

PREFERRED QUALIFICATIONS

• Master’s degree in business, Public Administration, or a related field.
• Professional certification in procurement or contract management (e.g., CPP, CPPO, CPM).
• Familiarity with Oregon Public Contracting Code (ORS Chapters 279A, 279B, and 279C) and experience in public sector or government contracting.
• Experience with strategic change implementation and process improvement initiatives, with strong analytical and problem-solving skills for data-driven decision-making.
• Proficiency with CRMs such as Ariba, Service Now, SAP, COUPA, Link Squares.

WORKING CONDITIONS

• May be required to travel to attend meetings and events off-site. 

BENEFITS

• Annual accrual of 15 paid vacation days and 12 paid sick days plus 3 days personal business leave; 11 paid holidays, 3 days paid volunteer leave, and available paid bereavement leave.
• 100% of health care premiums for core benefits (medical/dental/vision) for employee and family are paid by Travel Oregon. Optional health care and dependent care flexible spending accounts (FSAs) as well as other optional benefits are available. Get an overview here.
• After six full months of employment, participation in the Public Employees Retirement System (PERS), including generous Travel Oregon contributions with no employee match required; optional participation in a 457(b) account (Oregon Savings Growth Plan) is also available.

EQUAL EMPLOYMENT OPPORTUNITY

Travel Oregon is an Equal Opportunity Employer and does not discriminate in employment opportunities or practices based on race, ethnicity, national origin, ancestry, color, sex, gender identity or expression, sexual orientation, marital or parental status, pregnancy or childbirth, disability, age, religion, creed, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law. We encourage and respect different viewpoints and experiences as being essential to the process of innovation. We strive to acquire, grow, and maintain a diverse and inclusive workplace that applies principles and standards equitably while supporting the needs and accommodations of the individual employee.

Consistent with the Americans with Disabilities Act (ADA) and federal and state laws, it is the policy of Travel Oregon to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. If you require reasonable accommodation in completing the employment application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact jobs@traveloregon.com.

VETERANS’ PREFERANCE Travel Oregon provides qualifying veterans and disabled veterans with preference in employment. Please review the information linked here on eligibility for veterans' preference in state employment.  In your application materials, please indicate your status and submit documentation along with your resume/other materials.