About Travel Oregon

Do you have a passion for Oregon, along with an appreciation for the unpredictable and somewhat maverick nature of this place we call home? Working for Travel Oregon is more than a job. It is a life less ordinary, an eternal quest to share the next farm-to-table meal, powdery slope, coastal sunrise, or cultural experience. Our mission is to inspire travel that uplifts Oregon communities. We work with our communities to be stewards of Oregon, we work to optimize economic opportunity, advance equity, and respect the ecosystems, cultures, and places that make Oregon ... Oregon.

About The Team/This Role

The Industry Relations team works together to execute an integrated partnership strategy that grows and enhances opportunities to advance and strengthen tourism's economic impact and raise the Oregon brand's visibility and familiarity. Members of the team support efforts such as our Oregon Governor’s Conference on Tourism, statewide workforce initiatives, education and training programming, and community building with underserved and under-resourced communities. Our work ensures statewide collaborative relationships to promote and maximize the value of Travel Oregon’s work and partnerships across Oregon and throughout the region.

The Industry Relations Coordinator provides programmatic and administrative support to the team with a variety of specialized support that enables efficient industry relations activities, including assisting with the planning and logistics of events and training.

Essential Duties

• Support industry relations staff with development, planning, and execution of training opportunities, conferences, and other community engagement and educational events. 
• Track and organize details, communications and partner participation in Excel, Basecamp and other programs, and monitor project activities for compliance with program criteria, relevant laws and policies, and alignment with goals and objectives.
• Support logistics for industry events by coordinating outreach, executing planning meetings, supporting sponsorship sales, drafting communications, and serving as main contact for attendees and staff pre-and post-event.
• Compile information, documents, and departmental reports, support tracking and reporting, and draft and review documentation, presentations, and other materials for internal and external audiences to support accurate, efficient operations of industry relations.
• Monitor industry data and other insights provided by the Strategy, Research, and Analytics team and Brand Stewardship Strategist to support informed industry relations activities.
• Attend and/or travel to meetings to coordinate details and take meeting notes, as needed.
• Determine appropriate involvement from other staff on projects, track project status from inception to completion, work independently and with internal teams as well as external agency partners to assist with completion of projects, anticipate roadblocks and problem-solve.
• Answer and route phones and emails from the public, partners, and stakeholders related to industry relations priorities and outcomes.
• Coordinate contract management, including tracking contract expiration dates, contract limits, and supporting contract managers with contract development. Support tracking of contractor and vendor deliverables.

Requirements:

• A Bachelor’s degree in a relevant field OR any combination of education/coursework/training and work experience necessary to meet position requirements.
• A minimum of two (2) years of experience in a professional business environment supporting business relationships and the planning/execution of meetings, events, training, and/or conferences.
• High proficiency in Outlook, PowerPoint, Adobe Acrobat, video-conferencing platforms, digital signature software, and project-management software.
• Ability to prioritize competing priorities and meet multiple overlapping deadlines.
• Knowledge of project management best practices including managing conflict, and bringing groups to consensus, with skill in managing project tasks and prioritizing deadlines for multiple team members.
• Skill in editing written communications, documents, and presentations.
• Experience in or understanding of the tourism and/or hospitality industry is valued.
• Experience monitoring team budgets and tracking contract budgets 

About Our Work Environment:

This position is designated as hybrid. Business needs may require the employee to come into a designated workplace on a periodic basis.

Travel Oregon offers flexible schedules and telecommuting arrangements that meet the needs of the agency and our staff while aiming to balance that flexibility with the value of in-person collaboration and best serving our mission. As a semi-independent state agency, we feel strongly about cultivating and nurturing strong relationships, both across our workforce and with our many partners and stakeholders throughout the state. To support that aim, our employees working in roles designated as hybrid or remote must reside in Oregon.

Compensation & Benefits:

Salary Range: $56,950-$68,350

Benefits

• Accrual of 12 days paid vacation plus 3 days personal business leave and 12 days paid sick leave;
• 11 paid holidays, 3 days paid volunteer leave, and available paid bereavement leave
• 100% of health care premiums for core benefits (medical/dental/vision) for employee and family are paid by Travel Oregon
• Optional health care and dependent care flexible spending accounts (FSAs).
• After six full months of employment, participation in the Public Employees Retirement System (PERS), including generous Travel Oregon contributions with no employee match required; optional participation in a 403(b) account (Oregon Savings Growth Plan) is also available. 

Equal Employment Opportunity

Travel Oregon is an Equal Opportunity Employer and does not discriminate in employment opportunities or practices based on race, ethnicity, national origin, ancestry, color, sex, gender identity or expression, sexual orientation, marital or parental status, pregnancy or childbirth, disability, age, religion, creed, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law. We encourage and respect different viewpoints and experiences as being essential to the process of innovation. We strive to acquire, grow, and maintain a diverse and inclusive workplace that applies principles and standards equitably while supporting the needs and accommodations of the individual employee.

Consistent with the Americans with Disabilities Act (ADA) and federal and state laws, it is the policy of Travel Oregon to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. If you require reasonable accommodation in completing the employment application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact cheryl@traveloregon.com. 

Travel Oregon provides qualifying veterans and disabled veterans with preference in employment. Please review the following webpage on veterans' preference in state employment and indicate your status and submit documentation accordingly: https://www.oregon.gov/jobs/pages/veterans.aspx.